Data Control Coordinator

Why Join the HWP Group? 

Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles. 

We are committed to making a difference in health care and in the lives of our team members.  We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.  

For more information, visit thehwpgroup.com or hybridhealth.com. 

What You Need to Know 

We are looking to add a Data Control Coordinator to our Speaker Bureau Services – Post Meeting team. The Data Control Coordinator will be responsible for the timely and accurate closeout of all speaker bureau programs in accordance with HWP and client requirements. Additionally, they will be accountable to the Vice President, Meeting Planning & Operations, Speaker Bureau Services. 

What You’ll Do 

  • Collect all meeting documentation (program sign-in sheets, attestation, assessment forms) from client field representatives, assuring completeness and accuracy of information and conduct error-free data entry into the applicable data base 
  • Communicate/follow-up with representatives as necessary for any issues related to program close-out and accuracy of attendee data, and escalate any situations accordingly to supervisor 
  • QC scanned and saved files to assure naming is consistent with company requirements 
  • Review attendee data checks in the logistics system to correct any inconsistencies 
  • Work cohesively with meeting planning team on determining and correcting any inconsistencies in meal vs attendee count 

What You’ll Have 

  • High level computer skills, including proficiency in Microsoft® Suite (Outlook and Access) 
  • Strong numerical aptitude 
  • Ability to multi-task and manage priorities 
  • Deadline focused 
  • Exceptional organizational skills with the ability to track and follow up for information 
  • Effective communication skills 

What We Offer 

  • 100% employer-paid medical, dental, and vision insurance 
  • 401k plan employer matching 
  • Eligibility for profit sharing 
  • Generous PTO, including a week off in December for the holidays  
  • Paid volunteer time off  
  • Tuition reimbursement 
  • On-site gym and other employee wellness initiatives  
  • Casual work attire 
  • Comprehensive mental health services  
  • Leadership development training program and other career development programs  
  • Remote and hybrid work schedule options 
  • Salary range: $47,000 – $52,000 annually. Note: Actual salary will depend on background and experience.  

M/F/D/V 

Please note, we will only respond to candidates we deem qualified. 

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