Associate Director, Meeting Planning and Speaker Bureau Services

Why Join the HWP Group? 

Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles. 

We are committed to making a difference in health care and in the lives of our team members.  We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.  

For more information, visit thehwpgroup.com or hybridhealth.com. 

What You Need to Know 

We’re looking to add an Associate Director, Meeting Planning & Speaker Bureau Services to our Speaker Bureau team. The Assoicate Director will be responsible for oversight and direction of services related to pharmaceutical company sponsored in-person and virtual speaker bureau programs. This includes serving as point of contact for clients related to logistical services for their speaker bureau programs lifecycle.    

What You’ll Do 

  • Ensure flawless execution of events to include meeting venue requirements, audio-visual or other equipment needs, food and beverage, and travel arrangements, assuring budgetary guidelines are met 
  • Oversee speaker bureau program planning for a designated smaller territory 
  • Handle program components—both writing and operationalizing all logistical speaker bureau components to support the meeting planning and closeout teams across clients  
  • Assist the Program Director with client communications and status updates  
  • Act as the day-to-day point of contact to the Meeting Planning team  
  • Attend face-to-face client meetings  
  • Ensure work instructions/business rules are adhered too  
  • Support the Director with reporting, program closeouts, reconciliations, SLAs  

What You’ll Have 

  •  3-5 Years of related industry Speaker Bureau experience 
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Access) and Adobe Acrobat 
  • Strong interpersonal and communication skills, internally and externally 
  • Excellent planning and organizational skills 
  • Ability to simultaneously balance and adjust to multiple changing priorities and make decisions with speed and accuracy 
  • Resolves project-related challenges and personnel conflicts as needed 
  • Ability to apply professional development techniques with direct reports, while always utilizing a cooperative and cross-functional approach 
  • High level of proficiency and demonstrated effectiveness in problem-solving  

What We Offer 

  • 100% employer-paid medical, dental, and vision insurance 
  • 401k plan employer matching 
  • Eligibility for profit sharing 
  • Generous PTO, including a week off in December for the holidays  
  • Paid volunteer time off  
  • Tuition reimbursement 
  • On-site gym and other employee wellness initiatives  
  • Casual work attire 
  • Comprehensive mental health services  
  • Leadership development training program and other career development programs  
  • Remote and hybrid work schedule options 
  • Salary range: $75,000 – $85,000 annually. Note: Actual salary will depend on background and experience. 

M/F/D/V 

Please note, we will only respond to candidates we deem qualified. 

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