Why Join the HWP Group?
Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles.
We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.
For more information, visit thehwpgroup.com or hybridhealth.com.
What You Need to Know
We’re looking to add a Strategy Director, Speaker Bureau to our team. The Strategy Director for the speaker bureau is responsible for identifying, developing and growing opportunities for the Company. This role will be a trusted partner to the client, demonstrating a high degree of understanding of the brand and organizational strategic imperatives for successful speaker bureau execution.
What You’ll Do
The Strategy Director, Speaker Bureau will be accountable to the EVP, Strategy and the Managing Director, Speaker Bureau. In addition, this role will:
- Conduct annual market research to identify trends, insights and competitive intelligence
- Recommend changes to processes, execution, technology, based on experiences validated by data
- Review data summaries provided by the HWP data team across accounts to analyze the speaker bureau ecosystem, identify trends and make recommendations accordingly
- Support effective and relevant QBR presentations to demonstrate value to clients
- Support PD/client discussions ensuring strategy is pulled through, including training of PDs to have a strategic mindset
- Review annual business needs forms to ensure alignment with strategic imperatives
- Support the expansion of Speaker Bureau by developing and participating in pitch presentations to potential clients
- Collaborate with HWP Medical Marketing to align Speaker Bureau initiatives with client strategic plans and support brand planning
- Represent the Speaker Bureau in client pitches, capability presentations, and at trade shows and conventions, providing thought leadership and promoting HWP’s expertise
- Lead the discovery process for new accounts, ensuring a smooth transition to the assigned Speaker Bureau account team
- Leverage business acumen and client relationship skills to identify opportunities for expanding service offerings and developing new revenue streams
- Provide insight and recommendations to the PDs on the budget development process for new programs, ensuring financial alignment with client needs and company profitability goals
What You’ll Have
- Robust understanding of the Speaker Bureau landscape, with 10+ years of Speaker Bureau meeting planning/project management experience within a medical communications or medical advertising agency
- In-depth knowledge of databases, portals and program management processes specific to Speaker Bureau and HWP operations
- Proficiency in Microsoft Office Suite and familiarity with project management tools, especially Adobe Workfront
- Excellent oral and written communication, time management and organizational skills
- Strong interpersonal skills with proven ability to lead and participate effectively in meetings and communicate action items clearly
- Ability to develop and implement strategic plans in alignment with client objectives and HWP’s Speaker Bureau goals
- High level of financial awareness, understanding of budgeting and forecasting, and the ability to identify and drive business growth opportunities
- Emphasis on client satisfaction and relationship-building to foster strong client partnerships and retain accounts
- Proactive approach to analyzing market trends and adapting strategies to meet client needs and emerging opportunities
- Ability to identify and address challenges effectively with both internal teams and clients
What We Offer
- 100% employer-paid medical, dental, and vision insurance
- 401k plan employer matching
- Eligibility for profit sharing
- Generous PTO, including a week off in December for the holidays
- Paid volunteer time off
- Tuition reimbursement
- On-site gym and other employee wellness initiatives
- Casual work attire
- Comprehensive mental health services
- Leadership development training program and other career development programs
- Remote and hybrid work schedule options
M/F/D/V
Please note, we will only respond to candidates we deem qualified.
Why Join the HWP Group?
Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles.
We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.
For more information, visit thehwpgroup.com or hybridhealth.com.
What You Need to Know
We’re looking to add a Software Developer to the Technology Services team. The Software Developer is responsible for designing, documenting, testing, creating, implementing and maintaining Enterprise applications.
What You’ll Do
- Create, develop, manage, and maintain Enterprise applications under the direction of the Senior Software Developers
- Write high quality source code to support Enterprise applications
- Conduct functional and non-functional testing as part of the development lifecycle for Enterprise applications
What You’ll Have
- BS degree in computer science or other related technical disciplines
- 3+ years’ experience developing Enterprise Applications
- Knowledge of programming best practice and procedures
- Familiarity with .NET framework
- Ability to program in multiple languages such as VB, VBA, C#, JavaScript
- Proficient in SQL and relational database systems (SSMS, T-SQL, SSRS, SSIS)
- Strong project management skills
- Strong focus on quality and consistency in work outputs
- Capable of identifying challenges and implementing effective solutions quickly
What We Offer
- 100% employer-paid medical, dental, and vision insurance
- 401k plan employer matching
- Eligibility for profit sharing
- Generous PTO, including a week off in December for the holidays
- Paid volunteer time off
- Tuition reimbursement
- On-site gym and other employee wellness initiatives
- Casual work attire
- Comprehensive mental health services
- Leadership development training program and other career development programs
- Remote and hybrid work schedule options
M/F/D/V
Please note, we will only respond to candidates we deem qualified.
Why Join the HWP Group?
Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles.
We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.
For more information, visit thehwpgroup.com or hybridhealth.com.
What You Need to Know
We’re looking to add a Senior Software Developer to the Technology Services team. The Senior Software Developer is responsible for working with the Product team to determine the overall direction and feature set of our Enterprise applications. Additionally, this role is responsible for contributing to the creation and upkeep of software solutions.
What You’ll Do
- Create, develop, manage, and maintain applications
- Set specifications for new applications in conjunction with the Product Manager, Data Services Team and Infrastructure Team
- Write high quality source code to program complete applications
- Develop functional and non-functional testing as part of the development lifecycle for Enterprise applications
What You’ll Have
- BS degree in computer science or other related technical disciplines
- 5+ years’ experience developing databases
- Knowledge of programming best practice and procedures
- Experience with .NET framework
- Experience with .NET web sites such as Webforms, MVC, Blazor
- Ability to program in multiple languages such as VB, VBA, C#, JavaScript
- Proficient Knowledge of in SQL and relational database systems (SSMS, T-SQL, SSRS, SSIS)
- Strong focus on quality and consistency in work outputs
- Capable of identifying challenges and implementing effective solutions quickly
What We Offer
- 100% employer-paid medical, dental, and vision insurance
- 401k plan employer matching
- Eligibility for profit sharing
- Generous PTO, including a week off in December for the holidays
- Paid volunteer time off
- Tuition reimbursement
- On-site gym and other employee wellness initiatives
- Casual work attire
- Comprehensive mental health services
- Leadership development training program and other career development programs
- Remote and hybrid work schedule options
M/F/D/V
Please note, we will only respond to candidates we deem qualified.
Why Join the HWP Group?
Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles.
We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.
For more information, visit thehwpgroup.com or hybridhealth.com.
What You Need to Know
We’re looking to add a Product Director to our Product Management team. The Product Director will be responsible for leading the overall product strategy, prioritization, and external/vendor alignment. This role will identify client needs and business objectives for a particular project/product, articulating what success looks like and coordinates with team members to help turn that vision into a deliverable.
What You’ll Do
- Translate product scope into detailed requirements for Software Development team
- Scope and prioritize activities based on business and customer impact
- Work closely with Software Development team and/or external vendors to deliver while optimizing resources for efficiency and cost-effectiveness
- Act as a product advocate to build awareness and understanding with both the client and HWP stakeholders
- Assist in onboarding new clients and brands, ensuring seamless implementation of new business.
- Systematically collect user feedback and prioritize product enhancements
- Create and maintain the Product Catalog/Playbook and update offerings quarterly
- Monitor performance obligations in technology SOWs, collaborating on scoping and pricing strategies.
What You’ll Have
- 4+ years of Product Management or other relevant experience
- A degree with a major in a technology field
- Med com experience is preferred
- Knowledge of Microsoft® Word, Excel, Power Point, and Access
- Exceptional verbal and written communication skills
- Ability to quickly diagnose and troubleshoot issues
- Strong presentation skills
- Proven expertise in cross-functional collaboration
What We Offer
- 100% employer-paid medical, dental, and vision insurance
- 401k plan employer matching
- Eligibility for profit sharing
- Generous PTO, including a week off in December for the holidays
- Paid volunteer time off
- Tuition reimbursement
- On-site gym and other employee wellness initiatives
- Casual work attire
- Comprehensive mental health services
- Leadership development training program and other career development programs
- Remote and hybrid work schedule options
- Salary range: $70,000 – $85,000 annually. Note: Actual salary will depend on background and experience.
M/F/D/V
Please note, we will only respond to candidates we deem qualified.
Why Join the HWP Group?
Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles.
We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.
For more information, visit thehwpgroup.com or hybridhealth.com.
What You Need to Know
We’re looking to add a Product Manager to the Product Management team. The Product Manager will be responsible for managing day-to-day execution, ensuring alignment between technical teams, stakeholders, and product requirements. This role will oversee software product development projects executed by Application Developers and communicate status and completion with internal and external Clients. The key focus of this role will be delivery and stakeholder engagement.
What You’ll Do
- Assess product development project requests and implement comprehensive execution plans.
- Act as a conduit among the Data Services Team, Infrastructure Team, and stakeholders to ensure effective information flow.
- Present and train stakeholders on new and existing software features
- Develop and implement processes to ensure software product satisfies the needs of stakeholders
- Identify risks related to client deliverables and identify appropriate solutions
- Facilitate stakeholder utilization and compliance of Product Catalog/Playbook
What You’ll Have
- 2+ years of Product Management or other relevant experience
- A degree with a major in a technology field
- Med com experience is a plus
- Knowledge of Microsoft® Word, Excel, Power Point, and Access
- Strong focus on quality and consistency in work outputs
- Capable of identifying challenges and implementing effective solutions quickly
- Exceptional verbal and written communication skills
- Commitment to ensuring customer satisfaction and building positive relationships
What We Offer
- 100% employer-paid medical, dental, and vision insurance
- 401k plan employer matching
- Eligibility for profit sharing
- Generous PTO, including a week off in December for the holidays
- Paid volunteer time off
- Tuition reimbursement
- On-site gym and other employee wellness initiatives
- Casual work attire
- Comprehensive mental health services
- Leadership development training program and other career development programs
- Remote and hybrid work schedule options
- Salary range: $60,000 – $75,000 annually. Note: Actual salary will depend on background and experience.
M/F/D/V
Please note, we will only respond to candidates we deem qualified.
Why Join the HWP Group?
Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles.
We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.
For more information, visit thehwpgroup.com or hybridhealth.com.
What You Need to Know
We’re looking to add a Product Coordinator to our Product Management Team. The Product Coordinator will be responsible for hands-on support for product updates, testing, and documentation, enabling smooth operations and consistent updates to the Product Catalog/Playbook. Additionally, understanding the HWP proprietary software products will be key to support to users and the overall Product Management Team.
What You’ll Do
- Configure and provide user support for HWP’s proprietary software products
- Extensively test all product updates and client deliverables to ensure quality and functionality
- Resolve support tickets related to proprietary software products, escalating when necessary
- Prepare content for submission to necessary regulatory bodies
- Track project progress, deadlines, and key milestones, ensuring effective communication across teams.
- Provide general support to the Product Management and Development Teams
- Maintain, update, and distribute Product Catalog/Playbook
What You’ll Have
- 1+ years of relevant work experience, internships, volunteer work is preferred
- A degree with a major in a technology field is a plus
- Knowledge of Microsoft® Word, Excel, Power Point, and Access
- Strong focus on quality and consistency in work outputs
- Capable of identifying challenges and implementing effective solutions quickly
- Exceptional verbal and written communication skills
- Commitment to ensuring customer satisfaction and building positive relationships
What We Offer
- 100% employer-paid medical, dental, and vision insurance
- 401k plan employer matching
- Eligibility for profit sharing
- Generous PTO, including a week off in December for the holidays
- Paid volunteer time off
- Tuition reimbursement
- On-site gym and other employee wellness initiatives
- Casual work attire
- Comprehensive mental health services
- Leadership development training program and other career development programs
- Remote and hybrid work schedule options
- Salary range: $50,000 – $65,000 annually. Note: Actual salary will depend on background and experience.
M/F/D/V
Please note, we will only respond to candidates we deem qualified.
Why Join the HWP Group?
Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles.
We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.
For more information, visit thehwpgroup.com or hybridhealth.com.
What You Need to Know
We’re looking to add a Program Coordinator to our Speaker Bureau Program Mangement team. The Program Coordinator will be detail-oriented, a master organizer, and a clear communicator. They will be responsible for executing administrative and speaker bureau specific tasks, tracking program information and logistics, and continually communicating status to stakeholders. Additionally, the Program Coordinator will have a willingness to help others as hands-on support to the Program Management team for execution of speaker bureau projects will be necessary.
What You’ll Do
- Maintain speaker records, ensuring records are complete and up to date, and tracking and making updates as needed
- Work in conjunction with Program Manager on speaker engagement, speaker contracting, product theaters, speaker training, and virtual series projects
- Participate in client status meetings, including coordinating and scheduling internal and external status reports and meetings, and sending status and contact reports internally and externally
What You’ll Have
- 1-3 years’ program management experience
- Speaker bureau experience is a plus
- Ability to organize multiple tasks and work on several programs simultaneously
- Proficiency in Microsoft® Access, Excel, Word, and Outlook
- Excellent telephone manner
What We Offer
- 100% employer-paid medical, dental, and vision insurance
- 401k plan employer matching
- Eligibility for profit sharing
- Generous PTO, including a week off in December for the holidays
- Paid volunteer time off
- Tuition reimbursement
- On-site gym and other employee wellness initiatives
- Casual work attire
- Comprehensive mental health services
- Leadership development training program and other career development programs
- Remote and hybrid work schedule options
- Salary range: $55,000 – $65,000 annually. Note: Actual salary will depend on background and experience.
M/F/D/V
Please note, we will only respond to candidates we deem qualified.
Why Join the HWP Group?
Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles.
We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.
For more information, visit thehwpgroup.com or hybridhealth.com.
What You Need to Know
We are looking to add a Program Manager to the Speaker Bureau Program Management team. The Program Manager will be responsible for the complete and accurate execution of speaker bureau–specific requirements including speaker training, speaker contracting, and product theaters.
What You’ll Do
- Demonstrate a thorough understanding of program needs and ensure their timely and accurate execution
- Build strong client relationships through effective communication
- Oversee speaker management
- Draft program components and shepherd them through the development process, including submission for medical, legal, and regulatory review
- Support the Program Director as needed
- Delegate tasks to the Program Coordinator in a clear and concise manner, providing training as needed
What You’ll Have
- 3-5 years of program management experience. Speaker bureau experience required
- Proficiency in Microsoft® Office (Word, Excel, PowerPoint)
- Working knowledge of Zoom meetings and webinars
- Exceptional attention to detail
- Previous experience in medical communications or at a medical advertising agency is a plus
- Strong interpersonal skills and the ability to build credibility and positive relationships with clients and key opinion leaders
- Strong organizational skills and the ability to work on several program tasks/projects simultaneously
What We Offer
- 100% employer-paid medical, dental, and vision insurance
- 401k plan employer matching
- Eligibility for profit sharing
- Generous PTO, including a week off in December for the holidays
- Paid volunteer time off
- Tuition reimbursement
- On-site gym and other employee wellness initiatives
- Casual work attire
- Comprehensive mental health services
- Leadership development training program and other career development programs
- Remote and hybrid work schedule options
- Salary range: $60,000 – $75,000 annually. Note: Actual salary will depend on background and experience.
M/F/D/V
Please note, we will only respond to candidates we deem qualified.
Why Join the HWP Group?
Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles.
We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.
For more information, visit thehwpgroup.com or hybridhealth.com.
What You Need to Know
We are looking to add a Director, Meeting Planning & Speaker Bureau Services to our Speaker Bureau team. The Director, Meeting Planning & Speaker Bureau Services will be responsible for oversight and direction of services related to pharmaceutical company sponsored in-person and virtual speaker bureau programs. They will serve as the main point of contact for clients regarding logistical services for the entire lifecycle of their speaker bureau programs.
What You’ll Do
The Director, Meeting Planning & Speaker Bureau Services will be accountable to the SVP Meeting Planning & Speaker Bureau Services; Managing Director Speaker Bureau; external stakeholders and internal team and responsible for the successful execution of events within budgetary constraints while maintaining strong communication with both internal and external stakeholders. In addition, they will:
- Ensure adherence to budgetary guidelines for all events and programs and accuracy and timeliness of financial reconciliation for all meetings
- Analyze the financial impact of tardiness on budgets and personnel, providing timely communication with relevant information
- Oversee all meeting planning activities for assigned clients with field representatives and ensure flawless execution of events, satisfying all required SLA’s
- Provide updates on client status reports and participate in status calls with clients
- Serve as the point of contact for clients regarding logistical services throughout the speaker bureau program lifecycle
- Address and resolve project-related challenges
- Simultaneously balance and adjust to multiple changing priorities
What You’ll Have
- 5+ years of related industry Speaker Bureau experience
- Proficiency in Microsoft® Office (Word, Excel, PowerPoint, Access) and Adobe® Acrobat
- Strong interpersonal and communication skills
- High level of proficiency and demonstrated effectiveness in problem-solving and collaboration
- Strong negotiation skills
- Excellent planning and organizational skills
What We Offer
- 100% employer-paid medical, dental, and vision insurance
- 401k plan employer matching
- Eligibility for profit sharing
- Generous PTO, including a week off in December for the holidays
- Paid volunteer time off
- Tuition reimbursement
- On-site gym and other employee wellness initiatives
- Casual work attire
- Comprehensive mental health services
- Leadership development training program and other career development programs
- Remote and hybrid work schedule options
- Salary range: $75,000 – $90,000 annually. Note: Actual salary will depend on background and experience.
M/F/D/V
Please note, we will only respond to candidates we deem qualified.
Why Join the HWP Group?
Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles.
We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.
For more information, visit thehwpgroup.com or hybridhealth.com.
What You Need to Know
We’re looking to add a Senior Meeting Planner to our Speaker Bureau Services team. The Senior Meeting Planner will be responsible for managing and executing all arrangements for assigned virtual and in-person speaker programs in accordance with client and HWP requirements.
What You’ll Do
- Serve as liaison with the client sales representative, speakers, and vendors
- Research and recommend compliant meeting venues for in-person events
- Contact and secure the identified speaker
- Coordinate all meeting logistics, including venue, audiovisual equipment, speaker travel, lodging, and ground transportation
- Generate and distribute all program materials, including invitations and confirmations
- Maintain comprehensive program notes and executing all required data entry
- Reconcile actual costs to estimated and providing all backup documentation
- Have a full understanding of service level agreements (SLAs) and complying to requirements
What You’ll Have
- 3-5 years of meeting planning experience
- Pharmaceutical meeting planning/speaker bureau experience is a plus
- Flexibility to work hours in different time zones for nationwide clients
- Strong interpersonal skills and ability to interact effectively with internal and external stakeholders at all levels
- Excellent organizational skills and keen attention to detail
- Working knowledge of Zoom and Microsoft ® Teams for virtual program planning/setup and execution
- Knowledge of Veeva Events is desirable
What We Offer
- 100% employer-paid medical, dental, and vision insurance
- 401k plan employer matching
- Eligibility for profit sharing
- Generous PTO, including a week off in December for the holidays
- Paid volunteer time off
- Tuition reimbursement
- On-site gym and other employee wellness initiatives
- Casual work attire
- Comprehensive mental health services
- Leadership development training program and other career development programs
- Remote and hybrid work schedule options
- Salary range: $58,000 – $73,000 annually. Note: Actual salary will depend on background and experience.
M/F/D/V
Please note, we will only respond to candidates we deem qualified.
Why Join the HWP Group?
Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles.
We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.
For more information, visit thehwpgroup.com or hybridhealth.com.
What You Need to Know
We are looking to add a Program Director to our Speaker Bureau Services Program Management team. The Program Director will orchestrate, manage and maintain workflow efficiently in a fast-paced environment ensuring each step in the process and information flows to everyone who is part of the project team. With a thorough understanding of speaker bureau programs, they will translate requirements of statement of work and budget into an action plan for execution.
What You’ll Do
- Plan programs from start to finish, including identifying processes, deadlines and milestones
- Serve as the main point of client contact – serving as liaison between HWP and the client (marketing/medical teams)
- Manage day-to-day client requests including proper dissemination to appropriate team members and timely acknowledgement and response
- Ascertain a thorough understanding of the program needs and ensure all actions are completed on time and within budget (including working interdepartmentally with Account Services to provide Speaker Bureau expertise as it relates to process and budget)
- Developing SOW and amendments as needed with the Finance Team
- Manage forecasting and accruals monthly to ensure services are completed successfully and budgeted correctly
- Lead and conduct status meetings, communicating needs
- Oversee speaker management and speaker utilization
- Conduct Quarterly Business Reviews, manage reports, and QC metric/data requests
- Develop, track, process, and “publish” components including P2P invitations, assessments, bio books, promotional materials, and reference materials
- Manage the portal and database builds alongside the Development Team, ensuring all current speakers, slides, components are up to date on the portal
- Supervise program resources, ensuring excellence in performance
- Provide clear direction to the team
- Develop and manage detailed timelines with understanding of meeting planning execution aspects
What You’ll Have
- 8+ years’ experience in speaker bureau management
- Strong project management skills
- Effective communication and team collaboration skills
- Highly self-motivated and proactive mindset
- Ability to multitask and prioritize efficiently
- High attention to detail
- Excellent time-management
- Strong problem-solving abilities
- Delegation abilities to assign tasks to accountable team members
- Proficiency in Microsoft® Teams, Word, Excel, PowerPoint, and Adobe® Workfront
What We Offer
- 100% employer-paid medical, dental, and vision insurance
- 401k plan employer matching
- Eligibility for profit sharing
- Generous PTO, including a week off in December for the holidays
- Paid volunteer time off
- Tuition reimbursement
- On-site gym and other employee wellness initiatives
- Casual work attire
- Comprehensive mental health services
- Leadership development training program and other career development programs
- Remote and hybrid work schedule options
- Salary range: $90,000 – $115,000 annually. Note: Actual salary will depend on background and experience.
M/F/D/V
Please note, we will only respond to candidates we deem qualified.
Why Join the HWP Group?
Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles.
We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.
For more information, visit thehwpgroup.com or hybridhealth.com.
What You Need to Know
We are looking to add a Coordinator, Financial Operations to our Speaker Bureau Services – Post Meeting team. The Coordinator, Financial Operations will be responsible for efficiently managing various financial and operational aspects of the HWP Speaker Bureau and its clients. Additionally, this position involves ensuring the accuracy and compliance of speaker program financials, processing expenses, and facilitating the financial closeout of speaker bureau programs.
What You’ll Do
The Coordinator, Financial Operations is accountable to the Director, Financial Operations, Vice President, Meeting Planning & Operations, Speaker Bureau Services, speakers, and clients and responsible for supporting the overall financial operations of the HWP speaker bureau and its clients. In addition, they will:
- Review all elements of completed speaker programs to ensure accuracy according to client-specific business rules and compliance guidelines for financial closeout
- Analyze receipts and meeting documentation to verify that speaker expense reimbursements meet compliance standards and are processed promptly
- Comprehend and enforce HWP and client guidelines and business rules related to Speaker Bureau financial operations
- Maintain professional and dignified communication with colleagues, speakers and clients addressing inquiries and concerns promptly
What You’ll Have
- 1-3 years of similar work experience
- College degree with a focus on accounting, finance or business administration is a plus
- Agency experience, particularly in Speaker Bureau is preferred
- Basic accounting knowledge or demonstrated competency in working with numbers needed
- Working knowledge of Microsoft® Office Suite and accounting software, such as NetSuite
- Proficiency in navigating databases
- Exceptional customer service skills
- Ability to manage time and prioritize time
- Strong verbal and written communication skills
What We Offer
- 100% employer-paid medical, dental, and vision insurance
- 401k plan employer matching
- Eligibility for profit sharing
- Generous PTO, including a week off in December for the holidays
- Paid volunteer time off
- Tuition reimbursement
- On-site gym and other employee wellness initiatives
- Casual work attire
- Comprehensive mental health services
- Leadership development training program and other career development programs
- Remote and hybrid work schedule options
- Salary range: $47,000 – $52,000 annually. Note: Actual salary will depend on background and experience.
M/F/D/V
Please note, we will only respond to candidates we deem qualified.
Why Join the HWP Group?
Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles.
We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.
For more information, visit thehwpgroup.com or hybridhealth.com.
What You Need to Know
We are looking to add a Data Control Coordinator to our Speaker Bureau Services – Post Meeting team. The Data Control Coordinator will be responsible for the timely and accurate closeout of all speaker bureau programs in accordance with HWP and client requirements. Additionally, they will be accountable to the Vice President, Meeting Planning & Operations, Speaker Bureau Services.
What You’ll Do
- Collect all meeting documentation (program sign-in sheets, attestation, assessment forms) from client field representatives, assuring completeness and accuracy of information and conduct error-free data entry into the applicable data base
- Communicate/follow-up with representatives as necessary for any issues related to program close-out and accuracy of attendee data, and escalate any situations accordingly to supervisor
- QC scanned and saved files to assure naming is consistent with company requirements
- Review attendee data checks in the logistics system to correct any inconsistencies
- Work cohesively with meeting planning team on determining and correcting any inconsistencies in meal vs attendee count
What You’ll Have
- High level computer skills, including proficiency in Microsoft® Suite (Outlook and Access)
- Strong numerical aptitude
- Ability to multi-task and manage priorities
- Deadline focused
- Exceptional organizational skills with the ability to track and follow up for information
- Effective communication skills
What We Offer
- 100% employer-paid medical, dental, and vision insurance
- 401k plan employer matching
- Eligibility for profit sharing
- Generous PTO, including a week off in December for the holidays
- Paid volunteer time off
- Tuition reimbursement
- On-site gym and other employee wellness initiatives
- Casual work attire
- Comprehensive mental health services
- Leadership development training program and other career development programs
- Remote and hybrid work schedule options
- Salary range: $47,000 – $52,000 annually. Note: Actual salary will depend on background and experience.
M/F/D/V
Please note, we will only respond to candidates we deem qualified.
Why Join the HWP Group?
Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles.
We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.
For more information, visit thehwpgroup.com or hybridhealth.com.
What You Need to Know
We are looking to add an Account Director to our Account Services team. The Account Director will build and maintain strong client and key opinion leader relationships in order to turn the clients’ strategic objectives into business opportunities for HWP and assure that the internal team drives those objectives forward to deliver exceptional work. Additionally, they will be responsible for leading and driving the day-to-day work in the agency, ensuring that all work aligns with the clients’ strategy, is error free and is delivered on time and on budget. Success will be based on partnering with team members and cross-departmental stakeholders to understand the status of timeline milestones and may have supervisory responsibilities in monitoring the day-to-day workload of junior team members.
What You’ll Do
- Participate in client brand strategy meetings and using information to provide guidance to internal and external stakeholders and assuring all resources developed are in line with the strategic objectives
- Collaborate across departments in the development of strategic content materials such as pitch slides, quarterly business reviews, field or speaker training and other educational content
- Lead the development of Statements of Work, needs assessments and program budgets
- Actively monitor and track budgets against approved scopes of work
- Proactively stay apprised of current market trends and competition and apply knowledge to client strategic objectives
- Assure the success of team members by participating in onboarding and training
What You’ll Have
- 3-5 years of account/project management experience within a medical communications or medical advertising agency.
- Familiarity with medical terminology and pharmaceutical products and knowledge of regulations and program implementation procedures
- High level of business acumen, financial awareness and negotiation skills
- Client intimacy mindset
- Excellent oral and written communication and time management skills
- Proven strong interpersonal skills and the ability to participate constructively and effectively in meetings with a clear understanding of individual action items
- Proactive problem-solving skills in communications with internal teams and clients
- Proficiency in Microsoft® Office Suite
- Familiarity with Project Management platforms, especially Adobe® Workfront
What We Offer
- 100% employer-paid medical, dental, and vision insurance
- 401k plan employer matching
- Eligibility for profit sharing
- Generous PTO, including a week off in December for the holidays
- Paid volunteer time off
- Tuition reimbursement
- On-site gym and other employee wellness initiatives
- Casual work attire
- Comprehensive mental health services
- Leadership development training program and other career development programs
- Flexible hybrid and remote work schedule options
- Salary range: $100,000 – $125,000 annually. Note: Actual salary will depend on background and experience.
M/F/V/D
Why Join the HWP Group?
Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles.
We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.
For more information, visit thehwpgroup.com or hybridhealth.com.
What You Need to Know
We are looking to add an Account Manager to our Account Services team. The Account Manager will work collaboratively with clients and internal stakeholders to ensure successful planning and execution of programs and development of quality enduring educational initiatives. They will identify all components of assigned programs and manage details from project initiation through delivery assuring established deadlines are met with executional excellence.
What You’ll Do
- Support client relationships across projects through an understanding of the strategy
- Liaise between project members, cross-functional teams, external vendors, and other stakeholders to ensure deliverables, requirements/reviews, schedules, cost, and meeting plans are communicated
- Interact directly with clients, preparing and sending reports, projects to review, responding to questions and mitigating concerns
- Develop relationships with key KOL associates, assistants and advisors
- Communicate clearly back and forth with Account Team Director/Lead to anticipate and overcome challenges with clients
- Identify meeting materials requirements and assure complete and timely arrival
- Execute and supervise the complete and accurate Audience Accumulation process
- Assure complete and satisfactory execution of post-program activities and program close-out
- Support enduring material development
- Collaborate with Meetings & Events team when planning live & virtual events
- Monitor task completion status to identify at risk project tasks
What You’ll Have
Exceeding client expectations is a must. As such we will be looking to you to demonstrate a well-developed customer service mindset. Your effectiveness will depend on your organizational and problem-solving skills, your ability to work independently, work independently and prioritize your work and communicate effectively. In addition, you should have:
- 1-3 years of account/project management experience
- Proficiency in Microsoft® Office (Word, Excel, PowerPoint)
- Previous direct experience in medical communications or medical advertising agency or transferrable experience
- Familiarity with Project Management platforms, especially Adobe® Workfront
What We Offer
- 100% employer-paid medical, dental, and vision insurance
- 401k plan employer matching
- Eligibility for profit sharing
- Generous PTO, including a week off in December for the holidays
- Paid volunteer time off
- Tuition reimbursement
- On-site gym and other employee wellness initiatives
- Casual work attire
- Comprehensive mental health services
- Leadership development training program and other career development programs
- Flexible hybrid and remote work schedule options
- Salary range: $60,000 – $75,000 annually. Note: Actual salary will depend on background and experience.
M/F/V/D
Why Join the HWP Group?
Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles.
We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.
For more information, visit thehwpgroup.com or hybridhealth.com.
What You Need to Know
We are looking to add an Associate Scientific/Medical Director to our dynamic Scientific & Medical Services Team. The Associate Scientific/Medical Director will work closely with clients, faculty, advisors and our internal account teams to plan, research and write a variety of high-quality scientific communications and educational assets. The ideal candidate will have a client-first attitude with the ability to work well within a project team.
What You’ll Do
- Serve as a subject matter expert within an assigned therapeutic area, including relevant basic science, mechanism of disease, therapeutic approaches, and competitive landscape. Ensure all work is scientifically accurate, and consistent with client strategy
- Plan, research and write high-quality, unbiased scientific abstracts, manuscripts, posters, slide presentations, and other content that supports the medical, commercial and/or HEOR teams at a range of pharma partners
- Understand, or be willing to learn, relevant ISMPP, PhRMA and FDA guidance related to promotional and non-promotional medical education. Manage the medical-legal review process, including document annotation, representing work at MLR meetings, and revising documents in accordance with MLR guidance
- Provide editorial and art teams direction and context required for editing, fact checking, and graphic design
- Plan, attend, and interpret/summarize advisory board meetings which support insight generation around assigned therapeutic areas
- Assist in new business development initiatives as needed
What You’ll Have
- Advanced degree required (MD, PhD, MS, MPH, or PharmD)
- 3-5 years of experience in medical communications/medical writing
- Demonstrated ability to produce high quality content with minimal oversight and assistance
- Ability to multi-task in order to meet client objectives and deadlines
- Working knowledge of biostatistics and data analysis for interpretation of scientific literature
- Strong client communication and presentation skills (includes live and virtual meetings, medical legal reviews, strategy sessions, advisory boards, editorial boards, congresses, and pitches)
- Proficiency in Microsoft® Office Suite and PubMed
What We Offer
- 100% employer-paid medical, dental, and vision insurance
- 401k plan employer matching
- Eligibility for profit sharing
- Generous PTO, including a week off in December for the holidays
- Paid volunteer time off
- Tuition reimbursement
- On-site gym and other employee wellness initiatives
- Casual work attire
- Comprehensive mental health services
- Leadership development training program and other career development programs
- Flexible hybrid and remote work schedule options
- Salary range: $110,000 – $130,000 annually. Note: Actual salary will depend on background and experience.
M/F/D/V
Please note, we will only respond to candidates we deem qualified
Why Join the HWP Group?
Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles.
We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.
For more information, visit thehwpgroup.com or hybridhealth.com.
What You Need to Know
We are looking to add an Account Coordinator to our Account Services team. This position will work collaboratively with our clients and internal team to understand the strategic objectives of our programs and contribute to successful execution.
What You’ll Do
- Note take comprehensively during internal and client meetings, client debrief sessions and during medical and legal review
- Attend weekly status meetings and circulating the meeting documentation assuring pre-meeting information/updates are included, action items highlighted, and post meeting deliverables listed
- Schedule all internal and external program team meetings
- Support live program execution, including researching potential attendees, drafting meeting materials, coordinating light logistics, printing and packing materials
- Communicate with faculty and meeting attendees
- Collect pre/post meeting survey data
- Complete all required data entry
- Travel to help support logistical management of meetings required
This is a growth position where you will develop knowledge of the pharmaceutical industry and the role of medical education within the industry. You will have an opportunity to observe faculty and client interactions, research market dynamics, scientific advances, and new paradigms for assigned brands and study brand knowledge.
What You’ll Have
You will be successful if you are highly organized with keen oral and written communication skills and great attention to detail. Strong interpersonal skills are a must along with proficiency in Microsoft® Office programs, internet skills, and a desire to learn medical terminology and pharmaceutical products.
Along with this, you will be able to commute to the Upper Saddle River, NJ office as this is a hybrid position.
What We Offer
- 100% employer-paid medical, dental, and vision insurance
- 401k plan employer matching
- Eligibility for profit sharing
- Generous PTO, including a week off in December for the holidays
- Paid volunteer time off
- Tuition reimbursement
- On-site gym and other employee wellness initiatives
- Casual work attire
- Comprehensive mental health services
- Leadership development training program and other career development programs
- Flexible/hybrid work schedule options
- Salary range: $45,000-62,000 annually. Note: Actual salary will depend on background and experience.
M/F/V/D
Please note: We will only respond to candidates we deem qualified.
