Why Join the HWP Group?
Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles.
We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.
For more information, visit thehwpgroup.com or hybridhealth.com.
What You Need to Know
We are looking to add a Director, Meeting Planning & Speaker Bureau Services to our Speaker Bureau team. The Director, Meeting Planning & Speaker Bureau Services will be responsible for oversight and direction of services related to pharmaceutical company sponsored in-person and virtual speaker bureau programs. They will serve as the main point of contact for clients regarding logistical services for the entire lifecycle of their speaker bureau programs.
What You’ll Do
The Director, Meeting Planning & Speaker Bureau Services will be accountable to the SVP Meeting Planning & Speaker Bureau Services; Managing Director Speaker Bureau; external stakeholders and internal team and responsible for the successful execution of events within budgetary constraints while maintaining strong communication with both internal and external stakeholders. In addition, they will:
- Ensure adherence to budgetary guidelines for all events and programs and accuracy and timeliness of financial reconciliation for all meetings
- Analyze the financial impact of tardiness on budgets and personnel, providing timely communication with relevant information
- Oversee all meeting planning activities for assigned clients with field representatives and ensure flawless execution of events, satisfying all required SLA’s
- Provide updates on client status reports and participate in status calls with clients
- Serve as the point of contact for clients regarding logistical services throughout the speaker bureau program lifecycle
- Address and resolve project-related challenges
- Simultaneously balance and adjust to multiple changing priorities
What You’ll Have
- 5+ years of related industry Speaker Bureau experience
- Proficiency in Microsoft® Office (Word, Excel, PowerPoint, Access) and Adobe® Acrobat
- Strong interpersonal and communication skills
- High level of proficiency and demonstrated effectiveness in problem-solving and collaboration
- Strong negotiation skills
- Excellent planning and organizational skills
What We Offer
- 100% employer-paid medical, dental, and vision insurance
- 401k plan employer matching
- Eligibility for profit sharing
- Generous PTO, including a week off in December for the holidays
- Paid volunteer time off
- Tuition reimbursement
- On-site gym and other employee wellness initiatives
- Casual work attire
- Comprehensive mental health services
- Leadership development training program and other career development programs
- Remote and hybrid work schedule options
- Salary range: $75,000 – $90,000 annually. Note: Actual salary will depend on background and experience.
M/F/D/V
Please note, we will only respond to candidates we deem qualified.
Why Join the HWP Group?
Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles.
We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.
For more information, visit thehwpgroup.com or hybridhealth.com.
What You Need to Know
We are looking to add a Coordinator, Financial Operations to our Speaker Bureau Services – Post Meeting team. The Coordinator, Financial Operations will be responsible for efficiently managing various financial and operational aspects of the HWP Speaker Bureau and its clients. Additionally, this position involves ensuring the accuracy and compliance of speaker program financials, processing expenses, and facilitating the financial closeout of speaker bureau programs.
What You’ll Do
The Coordinator, Financial Operations is accountable to the Director, Financial Operations, Vice President, Meeting Planning & Operations, Speaker Bureau Services, speakers, and clients and responsible for supporting the overall financial operations of the HWP speaker bureau and its clients. In addition, they will:
- Review all elements of completed speaker programs to ensure accuracy according to client-specific business rules and compliance guidelines for financial closeout
- Analyze receipts and meeting documentation to verify that speaker expense reimbursements meet compliance standards and are processed promptly
- Comprehend and enforce HWP and client guidelines and business rules related to Speaker Bureau financial operations
- Maintain professional and dignified communication with colleagues, speakers and clients addressing inquiries and concerns promptly
What You’ll Have
- 1-3 years of similar work experience
- College degree with a focus on accounting, finance or business administration is a plus
- Agency experience, particularly in Speaker Bureau is preferred
- Basic accounting knowledge or demonstrated competency in working with numbers needed
- Working knowledge of Microsoft® Office Suite and accounting software, such as NetSuite
- Proficiency in navigating databases
- Exceptional customer service skills
- Ability to manage time and prioritize time
- Strong verbal and written communication skills
What We Offer
- 100% employer-paid medical, dental, and vision insurance
- 401k plan employer matching
- Eligibility for profit sharing
- Generous PTO, including a week off in December for the holidays
- Paid volunteer time off
- Tuition reimbursement
- On-site gym and other employee wellness initiatives
- Casual work attire
- Comprehensive mental health services
- Leadership development training program and other career development programs
- Remote and hybrid work schedule options
- Salary range: $47,000 – $52,000 annually. Note: Actual salary will depend on background and experience.
M/F/D/V
Please note, we will only respond to candidates we deem qualified.
Why Join the HWP Group?
Health & Wellness Partners, LLC (HWP), is a women-founded, women-led medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care. Hybrid Healthcare Communications, LLC (Hybrid), transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. In October 2023, these 2 successful companies joined forces under the HWP Group to bring clients, providers, and patients the best of both worlds—outstanding educational programming paired with innovative digital and interactive dissemination vehicles.
We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.
For more information, visit thehwpgroup.com or hybridhealth.com.
What You Need to Know
We are looking to add a Data Control Coordinator to our Speaker Bureau Services – Post Meeting team. The Data Control Coordinator will be responsible for the timely and accurate closeout of all speaker bureau programs in accordance with HWP and client requirements. Additionally, they will be accountable to the Vice President, Meeting Planning & Operations, Speaker Bureau Services.
What You’ll Do
- Collect all meeting documentation (program sign-in sheets, attestation, assessment forms) from client field representatives, assuring completeness and accuracy of information and conduct error-free data entry into the applicable data base
- Communicate/follow-up with representatives as necessary for any issues related to program close-out and accuracy of attendee data, and escalate any situations accordingly to supervisor
- QC scanned and saved files to assure naming is consistent with company requirements
- Review attendee data checks in the logistics system to correct any inconsistencies
- Work cohesively with meeting planning team on determining and correcting any inconsistencies in meal vs attendee count
What You’ll Have
- High level computer skills, including proficiency in Microsoft® Suite (Outlook and Access)
- Strong numerical aptitude
- Ability to multi-task and manage priorities
- Deadline focused
- Exceptional organizational skills with the ability to track and follow up for information
- Effective communication skills
What We Offer
- 100% employer-paid medical, dental, and vision insurance
- 401k plan employer matching
- Eligibility for profit sharing
- Generous PTO, including a week off in December for the holidays
- Paid volunteer time off
- Tuition reimbursement
- On-site gym and other employee wellness initiatives
- Casual work attire
- Comprehensive mental health services
- Leadership development training program and other career development programs
- Remote and hybrid work schedule options
- Salary range: $47,000 – $52,000 annually. Note: Actual salary will depend on background and experience.
M/F/D/V
Please note, we will only respond to candidates we deem qualified.
